Vendors usually send the bill or invoice along with the delivery of the goods. In some countries, it is mandatory to send the copy of the invoice along with the delivery of goods. All the vendor bills are the part of the purchase process and controlled by the purchase process, before confirming the vendor bill, an accountant has to verify the quantity received in the warehouse and confirm the rates supplied by the vendor in a request for quotation.
Before the vendor bill is confirmed, it has to be verified the rates from the purchase order and quantity received in the warehouse. Imagine if we use Inventory, Purchase, and Warehouse, three different applications they are not integrated with each other, how difficult to verify the vendor bills for rates and quantities received in the accounting application.
The power of Odoo is integration between different business applications and seamless data flow between different business processes. The standard purchase workflow is as follows:
- The request for quotation has been created and sent to vendors.
- Vendor confirms the rates; the RFQ has been converted into a purchase order.
- An incoming shipment is generated by the purchase order for the stockable and consumable items.
- An incoming shipment is received along with the vendor bill, validate the bill with the product received in the warehouse to process further for payment.
We have gone through the purchase process through RFQ or tender in this chapter in the Complete purchase cycle and Tenders, choose the best offer recipes. Let's see how Odoo creates the vendor bills that are already verified.